Excellence Achieved in Government Digital Services

The Department of Agriculture, Food and the Marine (DAFM) is the official Paying Agency for all EU agricultural support schemes in Ireland under the Common Agricultural Policy (CAP). Agriculture is very important to the Irish economy, responsible for 7.7% of employment and 10.5% of total exports. The department administers a budget in excess of €2.5billon.

Version 1 has partnered with the Department since 2014 in the design, development and support of all the core systems which enable the payments of all EU agricultural support schemes in Ireland under the Common Agricultural Policy (CAP). A newly redeveloped system went live in 2015 and issued over €1.2 billion of EU Direct Payments to farmers in its first year. Ireland was among the very first in Europe to make these payments in 2015.

Client Profile
Department of Agriculture, Food and the Marine
Established:
1919
Client Since:
2006
Employees:
approx. 3,000
Industry:
Government
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Award-winning new system sets records in online uptake and establishes Ireland as EU leader in direct payment rates.

From 2015-2019 EU CAP reform initiatives meant the introduction of new schemes covering the Basic Payment Scheme, Greening Scheme, Young Farmer Scheme and Protein Schemes. The existing payment entitlements granted allocation rights to previous payment recipients but required complex recalculation of all entitlements for each future scheme year 2015-2019.

A review of the existing legacy applications showed that DAFM could not incorporate the substantial changes required as these systems were already in technical deficit having already incorporated 10 years of annual scheme changes. A large implementation programme was required to build new systems to meet the new scheme rules and to ensure the department could meet their obligations as an EU paying agency.

A technology selection exercise was undertaken for the new system, prioritizing supportable technologies over the projected 10 year system lifespan. New systems were built for payment processing, entitlements management, Internet portal, the processing of all 2015 and later payments. The new systems ran in parallel with the legacy systems for processing previous scheme years. The new systems are future proofed on industry standard Java and the core application server and database platforms have well defined support paths. This is also aligned to the departments ISO 27001 certification strategy, requiring core systems to remain in support.

Agile Development Delivers to Critical Milestones

The Version 1 team used agile principles in delivering working system components early in the project which were added to incrementally throughout the project. On the payments side, we delivered a refreshed Internet portal first in October 2014. This allowed the technology’s user interface and navigation structure to be proven because requirements gathering for the new scheme was only starting. We also delivered entitlements allocation calculation routines in 2014 to allow the Department to understand the likely impacts of the new schemes and to assist them plan and shape the Irish CAP implementation.

Incremental delivery allowed key target dates to be met throughout the year. As each milestone was reached, the development for future deliveries was already in hand. This was also critical for the business team because many requirements were only clarified late in the year by the EU Commission and our team maintained the agility to accept late changes throughout.

True Partnership in Digital Government Services

Our team worked in close partnership with the DAFM IT team who provided analyst and test functions, issue management, as well as some development, report writing and database script management. We have acted as one single IT team to the DAFM business units. Together we participate on the department’s CAP Implementation Group, project boards etc.

“I would like to thank the Version 1 team who have worked so tirelessly on this project to make it such a great success. This has very much been a team effort where everyone working on entitlements, spatial and payments systems has played a vital part in delivering this challenging programme of work. We are all very proud of the achievements delivered over the last number of years; records set in online uptake, one of the first EU countries to make payments, delivery of more value added services to farmers and more.” Sean Keevey, Head of ICT, Department of Agriculture, Food and the Marine

A highly notable Digital Government Service Project

Award Winning

Winner in the Digital Excellence category at the 2016 Civil Service Excellence and Innovation Awards.

Scale

Over €1 billion of EU Direct Payments made to farmers in the first 3 months of system go-live

User Focus

Improved customer experience helped ease the introduction of the new schemes and delivered 10% increase in online take-up in 2015.

Improved Efficiency

Manual processing of paper based applications reduced by more than 20% in 2016.

"Most people know the Department of Agriculture, Food and the Marine processes payments to farmers. Here it paid out €1.2 billion to Ireland's farmers. On day one last October, 93% of the farmers received their advance payment. No other farmer in Europe is as lucky, and the whole process is online, no paper required."
- The Sunday Business Post, November 11th 2018

Attracting Media Interest

This month, The Sunday Business Post published the article “What the State is Doing Right” which stated the following:

“There are many, many reasons to hold the state to account for its failings. But for once, let’s not do that. Let’s look carefully at the parts of the state quietly working to make life better for everybody. We take the state, and the people who make it work for granted too often.”

This was followed by an excerpt referencing the success of this project to date.

“Most people know the Department of Agriculture, Food and the Marine processes payments to farmers. Here it paid out €1.2 billion to Ireland’s farmers. On day one last October 93% of the farmers received their advance payment. No other farmer in Europe is as lucky, and the whole process is online, no paper required.”

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