Software Asset Management - Oracle Frequently Asked Questions

Achieving cost reduction and control over your software estate is complex. We answer our customers' FAQs about Software Asset Management.

Adopting the correct approach and methodology will help you realise value for money and reduce the risk of non-compliance. From Version 1’s experience, we would consider the following FAQs about Software Asset Management as typical cost control issues when trying to manage a large Oracle estate.

FAQs about Software Asset Management

How should we manage our Oracle licenses given that we (plan to) outsource our IT operations to our outsource partner?

We can assess the impact of outsourcing on your obligations under your Oracle license agreements and identify opportunities and risks relating to the management of your Oracle estate.

We can work with your outsource provider to assess against best practice the methods by which they manage your Oracle software assets for you.

How does our Oracle SAM process compare with best practice? Does it provide sufficient control?

We can provide an assessment against our Capability Maturity Model which will give you a view of how your current practices measure up to best practice. We can also provide advise on how to make improvements where required.

Are our current Oracle license terms fit for purpose?

We can assess whether your Oracle agreements are able to support changing business needs e.g. mergers and acquisitions, business expansion, internationalisation, outsourcing, etc.

If we have changed the way in which we use Oracle E-Business Suite, is this covered by our existing software licenses?

We can assess your current use of Oracle E-Business Suite against a set of pre-defined metrics to determine your current product use.

How can we reduce the effort required to determine usage across our large Oracle estate?

Auto-discovery tools automate the majority of the data collection process reducing both the time and effort required to determine usage on large Oracle estates. This approach has the additional benefit over a manual approach of repeatability, completeness and data consistency.

We are nearing the end of our ULA. What information do we need to provide to Oracle in order to determine the on-going license?

Our Discovery service can be used to determine current usage for the products within the scope of your ULA. This can then be used as the basis for your declaration to Oracle.

We are not willing to provide Oracle with access to our systems for an audit. How can we meet their request without having to grant them access?

As an Oracle partner, we are able to act as an intermediary and help you to prepare usage information against an agreed set of metrics.

We have multiple license agreements with Oracle that use a number of different metrics. How can we reduce the complexity of these license metrics and make them easier to manage?

We can help you negotiate with Oracle to migrate to a simpler license model using fewer metrics.

Are there any opportunities to save cost within our Oracle license estate?

We can identify areas of potential cost saving and/or cost avoidance and identify how we can help with further analysis

Are there any compliance risks associated with the way in which we manage our Oracle license estate?

We can provide you with a fuller understanding of the opportunities to reduce the potential for compliance risks relating to your Oracle license estate.

Are we under or over licensed for Oracle?

We can identify areas of potential under/over-licensing that justify further analysis.

As Oracle is a large cost item in the budget we have a strong desire to reduce the cost in line with reduced usage and unused products.

We can assess and advise on strategies to retire licenses and/or reduce the number of licenses under support.

How do we make full use of the special agreements that are in place for the purchase of Oracle licenses?

We can advise you on the implications and best use of central government purchasing frameworks with Oracle.

Why Version 1?

We will always put the customer first. We are technology agnostic, providing a modular plug & play approach to each set of unique customer requirements. We enable clients to make better, more informed decisions on their software estate; understand the options and make the right decision for you. Our priority is to give the best advice, not just to secure licensing revenue.

Reduce Cost & Risk
  • Assessment
  • Advice
  • Procurement
Trusted Advisor
  • Independent
  • Tools Agnostic
  • Experience
Market Leading Expertise
  • Breadth & Scale
  • Technical Background
  • Ongoing Staff Education

82% financial risk reduction

Our optimisation expertise helps to deliver financial risk reduction of over 82% on average during audit scenarios.

£17m to £100k

When engaged our customer was facing a bill of £17m, but through our help this amount became £100k

£5.8m identified non compliance risks

During a typical review, we find non-compliance risks of over £5.8m

Market Leading Services

Licence Audit Consulting
Designed to support organisations who are about to be audited or are in the process of being audited by a software vendor.
Our audit services
Cloud Licensing
Version 1 has been working in the cloud for over a decade equipping our SAM experts with both the knowledge and experience to achieve the benefits of cloud computing, removing ambiguity and delivering certainty on software license compliance.
Cloud Licensing
SAM Managed Services
Enables you to maximise and optimise the value you get from your spend. Ensuring that you have full control of your software license estate and giving confidence in your compliance position.
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